School Cleaning Manual (COVID-19)

School Cleaning Manual (COVID-19)
Keeping Our Schools Clean and Sanitary

Person spraying disinfectant in a classroom

Cleaning Protocols

Routine Maintenance Schedule Protocol

Cleaning procedures that should be followed throughout the school year

More Information

Symptom-Triggered / Presumptive-Positive Cleaning Protocol

When a student or staff member develops any symptoms or illness consistent with COVID-19

More Information

Confirmed Positive Response Mitigation Protocol

When a student or staff member has a confirmed case of COVID-19

More Information

Manual Purpose

The safety of the School District of Lee County students and staff is paramount. Keeping our schools clean and sanitary will help to enhance safety for students, their families, and staff. COVID-19 brings a new challenge in how we provide a safe learning environment for everyone. This manual is intended to provide Schools of Lee County School District guidance to meet COVID-19 cleaning protocols. These cleaning protocols have been researched and vetted by the District and consulting health professionals throughout the summer.

Administrators, building supervisors and head custodians are to refer to this manual for COVID-19 cleaning and sanitizing protocols regarding: 1) ‘by phase’ performance tasks, 2) PPE and hygiene supplies, 3) case positive situations, 4) specialized areas, and 5) contracted services.

This document reflects detailed guidance and recommendations approved by the District as of August 10, 2020. Please note: COVID-19 creates a new education environment. As the District implements these protocols, we will continue to learn how to better operate our schools in this pandemic environment. Flexibility and adaptability will be key to adapting to these new conditions, and, as such, changes to these protocols may be needed as we move forward together.

Personnel Safety Protocols

Before we get started with cleaning protocols, a note about personal health and safety. It is the responsibility of each employee to help ensure our schools remain safe from the COVID-19 virus. All District employees, prior to entering any District facility should acknowledge that in the past 24 hours, they have not experienced any of the following symptoms:

  • Fever of 100.4 or higher, or felt feverish
  • Cough (excluding chronic cough due to a known medical reason other than COVID-19)
  • Shortness of breath
  • Sore throat
  • Chills
  • Loss of taste or smell

Screening Flow Chart

Description of flow chart

Screen for Covid 19

No Flags (green circle with check mark) Proceed to school/work

Exposure, No Symptoms (Orange circle with x in center) Cannot go to school/workHome for 14 days since exposure*

Diagnosis, No Symptoms (Orange circle with x in center) Cannot go to school/workHome for 10 days since first positive COVID-19 test

Any of the Listed Symptoms (Orange circle with x in center) Cannot go to school/work
Home until:

  • 10 days since first symptoms
  • 24 hours without symptoms and symptom treatment

Bottom of graph: *Employee or student did not have a mask on AND was within 6 feet of the COVID-19 positive person for more than 15 minutes.

End description of flow chart

Symptoms include:

  • Fever of 100.4 or greater
  • New loss of taste or smell
  • Nausea and Vomiting
  • Fatigue
  • Diarrhea
  • Muscle or body aches
  • Chills
  • Shortness of breath/difficulty breathing
  • Congestion or runny nose
  • Sore throat
  • New cough
  • Headache
  1. Students and staff shall wash hands:
    • Often with soap and water for at least 20 seconds (scrub them for at least 10- 15 seconds)
    • After coughing, or sneezing or blowing your nose
    • Before eating or preparing food
    • Before touching the face
    • After using the restroom
    • After handling your cloth face covering
  2. Avoid touching your eyes, nose and mouth.

School Cleaning - Operational Phases

School Cleaning - Operational Phase I - Re-Opening of Schools After Extended Breaks

Phase I - Protocols

In order to provide for the safe reopening of a school facility that has been closed foran extended break, the following cleaning procedures are to be use. An extended break is any period of time that is 7 or more days in which the building has been mostly unoccupied. After such periods of extended closures, cleaning staff should perform normal routine cleaning to reopen the area. Routine cleaning only, is sufficient because the virus that causes COVID-19 has not been shown to survive on surfaces longer than this time. It is recommended that schools use breaks for more thorough and expanded area cleanings, to include HVAC, water systems, flooring, and others large maintenance projects. Other protocols that should be under taken following and extended breaks include:

  1. All school building staff should be trained on new or updated procedures, Personal Protective Equipment (PPE), products and protocols.
  2. Staff who are responsible for cleaning and disinfecting should be trained to use disinfectants safely and effectively and to safely clean up potentially infectious materials and body fluids – blood, vomit, feces, and urine.
  3. All cleaning staff should be trained on the hazards of the cleaning chemicals used in the workplace in accordance with OSHA's Hazard Communication Standard 29 CFR 1910.1200.
  4. District establishes a delivery schedule for supply/re-supply of cleaning products, PPE, and other safeguards.
  5. Perform evaporator coil cleanings, District-wide, prior to the start of school

Phase I - Procedures

Cleaning procedures for extended breaks are as follows:

  1. Follow cleaning procedures as taught in the bi-weekly training class as conducted by Building Services. The exception would be using #106 GS disinfectant in place of #105 Industrial Cleaner on commonly touched areas.
  2. Schools may need to communicate with District for any unanticipated needs or critical resupply of cleaning materials and supplies.
  3. Schools should communicate with maintenance department to identify any district directives, needs for preventive maintenance, remediations and repairs on HVAC, air quality and water systems prior to school reopening.

School Cleaning - Operational Phase II - First 30 days Following Extended Breaks

Phase II Protocols

In order to provide for the safe cleaning of facilities during the 30 days after school has been closed for a week or more the following cleaning protocols are to be used. During this phase, building and maintenance supervisors should reestablish good cleaning practices by strictly enforcing a clean area policy. Additionally, schools can mitigate exposure and maximize cleaning and disinfecting efficiencies by conducting frequent spot checks and cleaning inspections to ensure the required standard is observed and redirecting and reteaching staff when the standard is not being observed. Supervisors should be especially responsive when school staff identify areas where they suspect appropriate cleaning is not occurring.

Phase II Procedures

Cleaning procedures that should be followed during the phase following an extended break are as follows:

  1. Stay informed and communicate with the district for any updates on methods and best practices for routine cleaning and disinfecting.
  2. Continue to develop efficiencies and identify best practices while still adhering to all guidelines.
  3. Recognize if additional, necessary tools and equipment are needed and communicate that with maintenance zone managers.
  4. Update cleaning, disinfecting, sanitizing program and timeline corresponding to needs of the classroom instruction, selected instructional method and alternative-use spaces.
  5. Train / re-train staff on the hazards of the cleaning chemicals used in the workplace in accordance with OSHA’s Hazard Communication standard and also on any cleaning and disinfecting protocol for suspected and positive cases.
  6. Identify any high-touch items or shared tools from classrooms, shared spaces and overall school that can be marked off or removed.
  7. Identify and communicate, if any PPE upgrades or adjustments are needed.
  8. Make necessary adjustments to schedule and adjust timelines to ensure routine cleaning and/or disinfecting is occurring.

School Cleaning - Operational Phase III - Routine Maintenance Schedule

Phase III Protocols

In order to provide for the safe operations of school facilities throughout the school year, the following cleaning procedures are to be used. This Phase is the routine maintenance schedule for the entire school year. It establishes the cleaning protocols for daily and weekly cleaning tasks. In order to ensure schools continue to practice the best cleaning standards, cleaning staff must stay informed and communicate with the district for any updates on methods and best practices for routine cleaning and disinfecting.

Phase III Procedures

Cleaning procedures that should be followed throughout the school year are as follows:

  1. Daily Routine Cleaning:
    • Doorknobs
    • Door Plates
    • Light Switches
    • Handrails
    • Faucets/Fixtures
    • Telephones
    • Drinking Fountains
    • Cafeteria Tables
  2. These surfaces are typically cleaned weekly, but are cleaned daily during Flu Season and the COVID-19 Pandemic:
    • Desks
    • Counter Tops (daily if high-use)
    • Tables
  3. Weekly Routine Cleaning - Any other commonly touched area or more often as circumstances require:
    • Lockers
    • Bookshelves

School Cleaning Monitoring

School Administration, School Building Supervisors, and Head Custodians are responsible for monitoring that cleaning and disinfection procedures are being followed. District Maintenance staff will be available to assist the school-based supervisors in any area they need assistance with, including the provision of adequate PPE, cleaning standards, procedural protocols, and maintenance schedules. School custodial supervisors are encouraged to use a monitoring process such as the inspection form listed in Appendix C to maintain a record of routine inspection or spot checking. Such documentation helps assure staff that routine inspection is occurring.

Personal Protective Equipment (PPE) and Hygiene Supplies

Personal Protective Equipment (PPE) and Hygiene Supplies Protocols, Use Procedures, Cleaning Procedures

PPE & Hygiene Supplies Protocols

The District will provide each school with PPE, including, but not limited to, this list. The District will establish a delivery schedule for these items to keep each location adequately stocked.

In order to provide for the protection of the District, staff must wear the appropriate PPE—e.g.: face mask, gloves, and uniforms when cleaning or caring for facilities and people who have or may have COVID-19. The following procedures for use and cleaning ensure that PPE used by staff protects their safety and health.

PPE & Hygiene Supplies Use Procedures

  1. Masks: Cloth/disposable masks will be provided to each location for staff and students. Uncovered facial areas should not be touched while cleaning and only after cleaning, they should wash their hands.
  2. Gloves: All staff involved with custodial, food service, and clinic activities must wear disposable gloves which should be thrown away immediately after each task.
  3. Hand sanitizer: Dispensers will be installed/placed throughout each school for student and staff use. Cleaning staff should thoroughly wash hands with soap and water for at least 20 seconds after gloves are removed.
  4. Uniforms: (or designated work clothes or gowns).

PPE & Hygiene Supplies Use Cleaning Procedures

In order to provide the safety of staff, PPE should be cleaned according to the following procedures:

  1. Cloth face coverings and uniforms should be laundered as needed and changed if visibly soiled. Laundering should be done safely at home as soon as possible. It may be helpful to keep a change of clothes at work.
  2. Face shields should be cleaned following manufacturer's instructions.
  3. While wearing gloves, carefully wipe the inside, followed by the outside of the face shield or goggles using a clean cloth saturated with neutral detergent solution or cleaner wipe.

Symptom-Triggered Surface Cleaning Protocols

Symptom-Triggered or Presumed-Positive Surface Cleaning Protocols, Procedures, Monitoring

Protocols

In order to provide for the safety of common school facilities areas such as classrooms, offices, hallways, bathrooms, and other common areas the following limited protocols make certain that such areas are properly cleaned. The cleaning procedures are intended as an initial precautionary response to clean common areas and surfaces that may have been exposed to COVID-19. Specific cleaning protocols for symptom-triggered or presumed-positive case cleaning and care procedures include:

Procedures

In order to provide care to students, when a student or staff member develops any symptoms or illness consistent with COVID-19 in a school or child care setting, care of the facility should be provided as follows:

  1. Isolate the person in a separate room while they wait to be picked up or until they are able to leave the facility on their own. This space must be different from the clinic and have clinic cots and/or chairs to hold students. Ensure that they have hygiene supplies available, including a cloth face covering / face shield, facial tissues, and alcohol-based hand rub.
  2. Remind staff who are monitoring the student or staff member with symptoms to wear a cloth face mask and practice social distancing as well as any other PPE or guidance provided by health services staff. Close off the space used for isolation after the ill person leaves. Wait at least three hours before custodial entry to clean or disinfect (for any residual respiratory droplets to settle onto existing surfaces). If three hours is not possible, wait as long as possible and consider opening outside doors or windows for additional fresh air circulation.
  3. Clean and disinfect all areas used by the person who is sick, such as high-touch surfaces, and items they have touched (e.g., individual desk, cot, recently used toys, shared equipment).
  4. Wear gloves when cleaning, and wash hands after removing and properly disposing of gloves.
  5. Open the space for use after proper cleaning and disinfecting.
  6. If a student is removed from the classroom with suspected symptoms and the clinic administrator suspects the flu virus, at that time the custodian/building supervisor should be called to do the following:
    • Using #4 pH7Q Dual to disinfect all surfaces that may have been contaminated (doorknobs, student’s desk, restroom fixtures & any other possible surfaces student may have come in contact with).
    • Optimal effectiveness of #4 pH7Q Dual requires that it should not remain in the ready to use state (spray bottle) for more than 2 days.
  7. Building supervisor/custodial staff are reminded to take precautions and to use PPE. Wear green chemical resistant gloves.

Procedures Monitoring

School Administration, School Building Supervisors, and Head Custodians are responsible for monitoring that symptom-triggered or presumptive-positive cleaning and disinfection procedures are being followed. District Maintenance staff will be available to assist the school-based supervisors in any area they need assistance with, including the provision of adequate PPE, cleaning standards, procedural protocols, and maintenance schedules.

Food and Nutrition Services

Food and Nutrition Area Protocols

The following standards for cleaning and safety should be followed by kitchen staff. Food and Nutrition cleaning and safety protocols have been established for the following cafeteria and kitchen issues: 1) Cafeteria Cleanliness and Sanitation, 2) Serving Lines, 3) Cleaning and Sanitizing Chemicals, 4) Equipment Cleaning and Sanitizing, and 5) Manual Ware-washing.

FNS Employees Health Practice Protocols, Procedures

FNS Employees Health Practice Protocols

In order to ensure the health and safety of student and staff the following protocols have been established pertaining to the health of FNS staff. Any FNS employee who has had any of the symptoms listed in the Personnel Safety Protocols, the employee is not allowed in the school cafeteria. The employee should self-isolate and contact their primary care physician’s office for direction. If any FNS employee has come in close contact with someone diagnosed with COVID-19 in the past 14 days, the employee is not allowed in the school cafeteria, the employee must self-quarantine for 14 days.

FNS Employee Health Practice Procedures

All FNS employees entering the cafeteria, must wear a mask at all times, practice social distancing, between people who are in close contact with one another (6 feet), and practice safe habits.

  1. FNS employees shall wash hands in every instance listed under Personnel Safety Protocols, and specifically:
    • Before coming back into the kitchen
    • After touching anything that can contaminate food or surfaces
    • After touching raw food
    • After touching the trash

FNS Cafeteria Cleanliness and Sanitation Protocols (See HACCP Procedures Manual), Procedures, Monitoring

FNS Cafeteria Cleanliness and Sanitation Protocols

In order to provide for the safe production of school meals, the following protocols for the cleaning and disinfecting of kitchens and cafeterias have been established. Minimizing the risk of exposure to COVID-19 by cleaning and sanitizing is an important part of reopening our school cafeterias. Normal routine cleaning with soap and water removes germs and dirt from surfaces. It lowers the risk of spreading COVID-19 infection.

FNS Cafeteria Cleanliness and Sanitation Procedures

Employees involved in the service of food to children in the cafeteria must observe the following procedures to ensure the safety of school meals:

  1. Cleaning and sanitation before service
    • Must wear masks.
    • Wash hands before handling service ware, food, or beverages.
    • Wear gloves.
    • Prepare a detergent bucket and a sanitizing bucket for every prepping station to use.
    • Clean and sanitize all food and non-contact food surfaces including the three-compartment sink.
    • Clean and sanitize ovens, coolers and warmers.
    • Clean and sanitize serving lines.
  2. Cleaning and sanitation during service—Serving in cafeteria serving lines
    • Employees must wear mask and plastic face shield.
    • When assisting with meal service on serving lines handle all trays, dishes, and flatware to protect against contamination.
    • Inform children where to pick up their closed foam clam shell.
    • Students will not touch a key pad – FNS employee will use a scanner.
    • Students do not need to say their name.
    • Clean and sanitize serving lines and counters during breaks in service.
    • Immediately wipe up spills as they occur, using only designated cloths.
  3. Cleaning and sanitation during service—Serving from “Grab and Go” Sites
    • Employees must wear mask and plastic face shield.
    • When assisting with “Grab and Go” curb site and handling multiple bags use a pan to deliver the food to the parent. Do not hand in the meal using your hand use a tray or a pan.
    • Inform parent to show you an approved form of identification.
    • Use a tally sheet along with a roster to record meals and check for allergies if needed.
    • Students do not need to say their name.
    • Clean and sanitize transport coolers.
    • Immediately wipe up spills as they occur, using only designated cloths.
  4. Cleaning and sanitation after service
    • Clean and sanitize serving lines, tables, counters, and all other serving areas.
    • Clean and sanitize and monitor food and temperatures, checking for any spoilage.
    • Sweep, clean and sanitize floors after meals.
    • Follow the cleaning schedule, routinely clean and sanitize all areas of the cafeteria, including coolers, ovens, serving lines, dry storage areas, condiment dispensers, etc.

FNS Cafeteria Cleanliness and Sanitation Monitoring

The Kitchen Manager will ensure these protocols are met by:

  1. Monitor employees to ensure that the cafeteria is properly cleaned and sanitized.
  2. Monitor all foods are served safely.
  3. Monitor cleaning supplies and maintain appropriate stock levels.
  4. Establish complete cafeteria cleaning schedule as part of routine cleaning and sanitizing schedule.
  5. Follow up as necessary.

FNS Serving Lines Protocols, Procedures, Monitoring

FNS Serving Lines Protocols

In order to prevent foodborne illness by ensuring that all items held during food service on serving lines are protected from contamination, the following food service protocols shall be followed.

FNS Serving Lines Procedures

Employees who serve school meals to students in serving lines must observe the following procedures to provide for the health and safety of the students:

  1. Employees will follow the procedures outlined therein the HACCP Manual.
  2. Follow Employee Health Policy, Personal Hygiene, and Washing Hands SOPs.
  3. Make sure lines were cleaned and sanitized.
  4. Make sure warmers have been cleaned and sanitized.

FNS Serving Lines Monitoring

The Kitchen Manager will ensure these protocols are adhered to by:

  1. Monitor and record temperatures of food in accordance with the Holding Hot and Cold Potentially Hazardous Foods on the HACCP Procedures Manual.
  2. Continually monitor food containers to ensure that utensils are stored on a clean and sanitized surface.
  3. Continually monitor employees to ensure that food is handled with gloves and are:
    • Not touching food with their bare hands.
    • Employees are wearing a mask and a plastic face shield at all times.
    • Not coughing, or sneezing on the food.

FNS Cleaning and Sanitizing Chemicals Protocols, Procedures, Monitoring

FNS Cleaning and Sanitizing Chemicals Protocols

In order to ensure the safe use of cafeteria facilities and to ensure they have been cleaned with food-safe agents, the following cleaning and sanitizing chemicals protocols are to be used by Food and Nutrition kitchen staff. These protocols provide for chemicals that are safe for areas where food is prepared, stored, and served and provide for appropriate cleaning procedures and contact times.

FNS Cleaning and Sanitizing Chemicals Procedures

All employees who clean kitchen and cafeteria facilities shall utilize the following chemical use procedures to clean these facilities:

  1. Follow the FNS HACCP procedures manual for cleaning every piece of equipment.
  2. Clean and disinfect frequently touched surfaces daily. This includes tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, and sinks. If surfaces are dirty, clean them. Use detergent or soap and water prior to disinfection.
  3. Use the FNS approved disinfectant. The use of the sanitizer shall be used taking into consideration the contact time of the sanitizer on the surfaces.
    • For the chlorine sanitizer use a 5-minute contact time to kill COVID 19
    • For the QUATS Sanitizer use a 10-minute contact time to kill COVID 19

FNS Cleaning and Sanitizing Chemicals Monitoring

The Kitchen Manager will ensure these protocols are met by following up with staff to ensure they are trained on and have knowledge of and utilize these protocols.

FNS Equipment Cleaning and Sanitizing Protocols, Procedures, Monitoring

FNS Equipment Cleaning and Sanitizing Protocols

In order to ensure the safe provision of food service, the following protocols are to be followed to make certain that equipment is washed, rinsed, and sanitized after each use to ensure the safety of food served to children.

FNS Equipment Cleaning and Sanitizing Procedures

Employees who use equipment will be responsible for washing and sanitizing removable parts after each use. Steps that staff involved with cleaning and sanitizing cafeteria and kitchen equipment are as follows:

  1. Unplug equipment from outlets and ensure that power to the equipment has been turned off.
  2. Disassemble removable parts from equipment.
  3. Use the three-sink method to wash, rinse, and sanitize all parts. Verify sanitizer concentration for each meal period and as necessary per policy.
    • Quaternary ammonium – 200-500 ppm (see manufacturers label) and immerse for at least 30 seconds.
    • Iodine – 12.5-25.0 ppm and immerse for at least 30 seconds
    • Chlorine – 50 ppm and immerse for at least 7 seconds
  4. Wash, rinse, and sanitize all food contact surfaces of the equipment that are stationary.
  5. Allow all parts of the equipment to air dry.
  6. Re-assemble the equipment.
  7. Plug equipment back into electrical outlet and turn power back on.

FNS Equipment Cleaning and Sanitizing Monitoring

The Kitchen Manager will ensure these protocols are adhered to by:

  1. Conduct a visual inspection of all equipment to be certain that it is being cleaned properly.
  2. Provide the supplies needed to monitor temperature and chemical concentrations.
  3. Follow up as necessary.

FNS Manual Ware-washing Protocols, Procedures, Sink Set-up, Monitoring

FNS Manual Ware-washing Protocols

In order to ensure that food service is provided in a clean and safe manner, and to make certain that all soiled equipment and utensils must be washed, rinsed, and sanitized after each use. Additionally, the ware-washing sinks will be checked prior to use to ensure chemical concentrations or sanitizing temperatures are adequate. Specific cleaning protocols that are to be followed include:

FNS Manual Ware-washing Procedures

Employees who use equipment and utensil are responsible for ensuring that manual-ware supplies are clean and safe. Steps that staff involved with cleaning and sanitizing cafeteria and kitchen manual-ware are as follows:

  1. Rinse, scrape, or soak all items before washing.
  2. Record the date, water temperature and sanitizer concentration from the test strip results, and initial entry on the Manual Ware-washing Monitoring Form.
  3. Wash items in the first sink in the detergent solution. Water temperature should be at least 110°F. Use a brush, cloth, or scrubber to loosen soil. Replace detergent solution when suds are gone or water is dirty.
  4. Immerse items in second sink. Remove all traces of food and detergent. Replace water when it becomes cloudy, dirty, or suds appear.
  5. Immerse items in third sink filled with a chemical-sanitizing solution. If chemical sanitizing is used, the sanitizer must be mixed at the proper concentration. (Check at regular intervals with a test kit.) Water must be correct temperature for the sanitizer used. Air dry all items on a drainboard. Do not use towels to dry items.

FNS Proper Manual Ware-washing Procedures—Sink Setup

1. Wash

110ºF
Soapy Water

2. Rinse

Clear Water

3. Sanitize

Chemical Sanitizer
See Below

 

Chemical Solution Concentration Level Minimum Temperature Minimum Immersion Time
Chlorine solution 25 mg/l minimum
50 mg/1 minimum
100 mg/l minimum
120°F
100°F
55°F
7 seconds
7 seconds
7 seconds
Iodine solution
12.5-25.0 mg/l
75°F
30 seconds
Quaternary ammonium solution
200 ppm maximum
75°
30 seconds

FNS Manual Ware-washing Monitoring

The Kitchen Manager will ensure that manual warewashing sinks are properly cleaned by:

  1. Monitoring employees using warewashing sinks that they are being used properly.
  2. Checking Manual Ware-washing Monitoring Form to ensure that temperatures and chemical concentrations meet standards and are recorded daily.
  3. Following up as necessary.

Clinics, Isolation Rooms, and Restrooms

Clinics, Isolation Rooms, and Restrooms Protocols, Procedures

Clinics, Isolation Rooms, and Restrooms Protocols

In order to provide for the safe use of health clinics, isolation rooms, and restrooms and ensure the health of students and staff, the following daily cleaning protocols make certain such facilities are properly cleaned. All clinics, isolation rooms and restrooms must be disinfected at the end of every day with #4 pH7Q Dual disinfectants. Specific cleaning protocols that are to be followed include:

Clinics, Isolation Rooms, and Restrooms Procedures

  1. The cleaning should include all hard surfaces, screen dividers, cots, chairs, desks, and floors.
  2. Clinic personnel will be responsible for cleaning any medical equipment used and will be provided with appropriate cleaning solutions and protective gear to clean during the school day and after each use of medical equipment.
  3. Clinic cots will need to be cleaned after each student use with appropriate disinfectant solution.
    • Paper liner will be placed on each cot after disinfecting and a new liner used with each student.
  4. Clinic personnel will comply with all PPE requirements listed on pg. 7. PPE must be changed according to CDC guidelines and used as needed for medical procedures.

Athletic Facilities and Gyms

Athletic Facilities and Gyms Protocols, Procedures, Monitoring

Athletic Facilities and Gyms Protocols

In order to provide for the safe use of athletic facilities and gyms, the following cleaning guidelines shall be followed. Perform normal routine cleaning and follow the guidelines established in the “Phased Guidelines” portion of this manual. Also, follow the “Symptom-Triggered or Presumed-Positive Protocols” procedures described on pages 9 and 10. Conduct thorough cleaning and disinfection of all skin-contact surfaces of equipment after final use during the day. Specific cleaning protocols that are to be followed include:

Disinfecting Weight Rooms and Equipment Procedures

The following cleaning protocols shall be performed daily at the conclusion of training day:

  1. The disinfecting process must be performed daily at the conclusion of the last workout session.
  2. Before disinfecting, you must clean equipment and touch-point surfaces using your normal cleaning process.
  3. After cleaning, spray the entire room with the provided disinfectant solution. Spray enough to leave a visible sheen on surfaces and equipment so that the disinfectant solution remains wet on the surfaces and equipment for 10 minutes to air dry. This process may require that you return to areas previously sprayed to ensure surfaces remain wet for the required 10 minutes.
  4. Wipe off the excess.
  5. After the disinfectant solution air dries on the surfaces and equipment in the room, they are completely disinfected from any virus and pathogen.
  6. If any weight room equipment has been relocated outside for training areas, the relocated weight room equipment must be returned to the weight room for the daily disinfecting process.

Sanitizing Weight Rooms and Equipment Procedures

The following cleaning protocols shall be performed continuously and simultaneously during training sessions:

  1. During usage of the weight room and or outside training area, utilize the disinfectant solution as a sanitizer to clean weights, weight equipment, training equipment and all touch-point surfaces.
  2. Utilize disinfectant solution spray bottles and rags to sanitize weights, weight equipment, training equipment and all touch-point surfaces between sets and/or reps.
  3. The rags must be washed after use.
  4. Disinfectant solution spray bottles and rags must be located throughout the weight room and or outside training area for easy access to execute the process above.

Disinfectant/Sanitizer Supplies Procedures

The following supplies are needed for cleaning of all athletic facilities:

  1. (1) 2-gallon hand pump sprayer for disinfecting.
  2. (19) 32 oz. labeled spray bottles for sanitizing *Only use provided labeled bottles*.
  3. (6) 1-gallon jugs of disinfectant.
  4. (1) box of blue rags *Only provided in the initial disbursement of supplies*.

Athletic Facilities and Gyms Monitoring

Athletics and Activities staff will work closely with cleaning staff to identify specific equipment and facilities usage, to develop an appropriate schedule for cleaning.

Outdoor Activity Areas

Outdoor Activity Areas Protocols, Procedures

Outdoor Activity Areas Protocols

In order to ensure the safety and health of our students and staff, the following protocols have been established for outdoor play areas. Outdoor areas, like playgrounds, will be disinfected with the procedures and materials described below.

Outdoor Activity Areas Procedures

  1. In order to disinfect playgrounds, cleaning personnel will fill pump up sprayer with disinfectant.
  2. Spray disinfectant with the pump-up sprayer nozzle on wide nozzle setting.
  3. Choose a starting point on the playground and spray in an up and down, side to side motion in effort to cover all equipment in your path; you must end where you began disinfecting.
  4. Start with the sprayer wand from the highest point of the equipment to the lowest while moving backwards.
  5. Disinfectant spray shall remain on the equipment until it has treated the surface completely and evaporates.
  6. The disinfectant spray needs to be fully evaporated prior to use by students.
    • Take extra care to treat handrails, monkey bars, slides, play wheels, faux rocks, rock climbs, and all playground moving parts.
    • Clean swings in an up and down, side to side motion; spray disinfectant on the seat and swing chains.
    • Playground equipment support poles should be sprayed with disinfect from the highest point to the lowest point of the exposed poles.
    • Clean playground entrance gates by spraying the C-clamp with disinfectant spray.

IT Equipment and Smartboards

IT Equipment and Smartboards Protocols, Procedures, Monitoring

IT Equipment and Smartboards Protocols

In order to provide the safe use of electronic equipment and technology resources, electronic equipment should be cleaned in accordance with previously established cleaning protocols, while implementing protective measures to not cause damage to any devices. Specific cleaning protocols that are to be followed include the following standards for disinfecting 1) computers, peripheral, and phones, 2) SMART interactive whiteboards and Promethean ActivPanels, and 3) Promethean Panels.

IT Disinfecting Computers, Peripherals, and Phones Procedures

The following standards ensure that students are able to use, disinfect, and clean personal computers, peripheral, and phones in a process that ensures their safety and well-being.

  1. Liberally apply denatured alcohol (Ethanol) or other approved disinfectant solution to microfiber cloth.
    • Do not apply disinfectant directly onto the equipment.
  2. Wipe down plastic areas, such as chassis and keyboards, with the damp cloth.
    • Disinfectants MAY NOT BE USED on screens or displays of any kind, including small displays on telephones and printers.
  3. Allow five minutes to dry and disinfect before using the surfaces.

IT SMART Whiteboard Disinfection Procedures

In order to protect the District’s technology investment in SMART interactive whiteboards, the following cleaning protocols have been established. The following procedures establish the process for Disinfecting SMART interactive whiteboards and Promethean ActivPanels without damage to the devices.

  1. Turn off device.
  2. Lightly apply 90% denatured alcohol (Ethanol) to 100% cotton microfiber cloth
    • DO NOT SPRAY ALCOHOL DIRECTLY ON BOARD/PANELS
    • Spray alcohol onto microfiber cloth
  3. In a single direction, wipe down the front surface.
    • For Promethean panels, make sure to avoid the narrow sides of the touch bezel.
    • Do not apply excessive pressure to the surface.
  4. Dry the surface with a clean and dry microfiber cloth.

IT Promethean Panel Disinfection Procedures

In order to ensure that students and staff are able to safely use technology in the classroom, the following procedures protect when Promethean Panels are disinfected after and during classroom use.

  1. Turn off panel and disconnect from power.
  2. Cover the panel surface, ventilation holes, and all input/output ports.
    • Ensure that no liquids/sprays/fogs get on or inside the panel.
  3. Leave the product covered until the spray/fog have settled in the room being cleaned.
  4. Remove covering and plug back into power.

IT Equipment and Smartboards Monitoring

Information technology staff will work closely with cleaning staff to identify specific cleaning and safeguarding of equipment. Tracking of Helpdesk tickets should be evaluated to determine whether cleaning techniques may be damaging equipment.

District Vehicles

District Vehicles Cleaning Protocols, Procedures, Monitoring

District Vehicles Cleaning Protocols

In order to provide for the safe use of District vehicles, the following are general protocols for cleaning and disinfecting vehicles. At a minimum, clean and disinfect commonly touched surfaces in both white and yellow fleet vehicles. White fleet vehicles are to be cleaned at the end of each use and between uses by different staff members. Yellow feet vehicles are to be cleaned at the beginning and end of each shift and between transporting passengers who are visibly sick. Specific cleaning protocols that are to be followed include:

White Fleet District Vehicle Clean Procedures

In order to provide for the safe use of the District’s white fleet vehicles, users of the fleet share work with Transportation staff to clean its vehicles. Doors and windows should remain open when cleaning the vehicle. When cleaning and disinfecting, the driver of the vehicle should wear the same PPE as identified on pg. 7.

  1. For hard non-porous surfaces within the interior of the vehicle such as hard seats, arm rests, door handles, seat belt buckles, light and air controls, doors and windows, and grab handles, clean with detergent or soap and water if the surfaces are visibly dirty, prior to disinfectant application. For disinfection of hard, non-porous surfaces, appropriate disinfectants include:
    • EPA’s Registered Antimicrobial Products for Use Against Novel Coronavirus SARS-CoV-2, the virus that causes COVID-19. Follow the manufacturer’s instructions for concentration, application method, and contact time for all cleaning and disinfection products.
    • Diluted household bleach solutions prepared according to the manufacturer’s label for disinfection, if appropriate for the surface. Follow manufacturer’s instructions for application and proper ventilation. Check to ensure the product is not past its expiration date. Never mix household bleach with ammonia or any other cleanser.
    • Alcohol solutions with at least 70% alcohol.
  2. For soft or porous surfaces such as fabric seats, remove any visible contamination, if present, and clean with appropriate cleaners indicated for use on these surfaces.
    • After cleaning, use products that are EPA-approved for use against the virus that causes COVID-19 and that are suitable for porous surfaces.
  3. For frequently touched electronic surfaces, such as tablets or touch screens used in the vehicle, remove visible dirt, then disinfect following the manufacturer’s instructions for all cleaning and disinfection products. If no manufacturer guidance is available, consider the use of alcohol-based wipes or sprays containing at least 70% alcohol to disinfect.
  4. Gloves and any other disposable PPE used for cleaning and disinfecting the vehicle should be removed and disposed of after cleaning; wash hands immediately after removal of gloves and PPE with soap and water for at least 20 seconds, or use an alcohol-based hand sanitizer with at least 60% alcohol if soap and water are not available. If a disposable gown was not worn, work uniforms/clothes worn during cleaning and disinfecting should be laundered afterwards using the warmest appropriate water setting and dry items completely. Wash hands after handling laundry.

Yellow Fleet Vehicles—School Buses—Procedures

In order to ensure the safety and health of students traveling to and from school on the District’s buses, the following procedures shall be performed daily as part of the AM and PM routes by ALL drivers on LCSD buses (Spray, paper towels, and gloves will come from your designated Zone Staff Member):

AM Cleaning Yellow Fleet Procedures

The following cleaning procedures are to be performed after each AM school run after students have been delivered to the school.

  1. Use the Disinfectant spray on ALL touch areas, such as:
    • Hand Rails
    • Dashboard near entrance
    • Top of all seat backs
    • Seat belts including buckles
    • Bus Operators’ seat
  2. Clean the vehicle according to the following standards:
    • Hold container 6 to 8 inches from surface to be sprayed, spray surface
      and allow to remain wet for at least 5 minutes.
    • Continue to spray the bus from the entrance first to the back of the bus.
    • Go back to the front of bus and wipe all areas sprayed with clean paper
      towels. Scrubbing is not necessary. This is just to remove residue. This product does not leave grit or soap scum.

PM Cleaning Yellow Fleet Procedures

The following cleaning procedures are to be performed at the end of the PM run after last student from 1st school is dropped off.

  1. Clean the vehicle according to the following standards:
    • Repeat steps 1 and 2 in AM Procedure
  2. To be performed after last PM run after returning to parking location.
    • Repeat steps 1 and 2 in AM Procedure and include:
      • Driver’s seat
      • Seat belt and buckle
      • Steering wheel
      • Gear shift handle

District Vehicles Cleaning Monitoring

Transportation staff will ensure that cleaning and disinfection procedures are followed consistently and correctly, including the provision of adequate ventilation when chemicals are in use. They must also develop a tracking system to capture the dates of vehicle usage in order to ensure that all utilized vehicles are properly cleaned upon completion of usage.

Contracted Response Mitigation Services

Contracted Response Mitigation Services Protocols, Procedures, Monitoring

Contracted Response Mitigation Services Protocols

In order to ensure that contracted cleaning services are provided for response mitigation specifically for COVID-19, specialized cleaning procedures must be done by trained professionals. The hiring of contracted response mitigations services is to be coordinated through the Maintenance Department at the direction of the COVID-19 Health Response Task Force. The deployment of this protocol will be reserved for positive case confirmation or a task-force approved mitigation schedule based on community spread levels.

Contacted Services Regulations, Codes and Standards Procedures

If needed, all contractors shall comply with applicable regulations, codes and standards. These shall include; but are not limited to:

  1. 29 CFR, Part 1910 – Personal Protective Equipment standard, U.S. Occupational Safety and Health Administration.
  2. 29 CFR, Part 1910.134 – Respiratory Protection standard, U.S. Occupational Safety and Health Administration.
  3. 29 CFR 1910.1200 – Hazard Communication standard, U.S. Occupational Safety and Health Administration.
  4. 29 CFR 1910.1030 – Bloodborne Pathogens standard, U.S. Occupational Safety and Health Administration.

Contractors PPE Procedures

The following minimum PPE shall be used by all contractors to ensure they are safe and healthy:

  1. Full body disposable coveralls shall be worn. All coveralls shall be impermeable and cover the body, feet and head.
  2. Disposable powder free nitrile gloves. The disposal gloves shall be fitted over the coveralls and then sealed to the suit with an adhesive tape.
  3. Full face respiratory protection fitted with P100 cassettes. The respirator and cassettes shall be sealed using adhesive tape where the respirator and filter meet. An alternative is to utilize half face respirations fitted with P100 cassettes or N95 filtering facepiece respirators and goggles/face shield.

Contracted Response Mitigation Procedures

The following response mitigation procedures and products shall be utilized by contractors when in the service of the District:

  1. The cleaning procedures should be completed by workers trained in proper PPE use (including donning and doffing) and the importance of hand hygiene.
  2. Using disposable full body coveralls, damp wipe common surfaces utilizing a disinfectant product registered with the Environmental Protection Agency (EPA) that is effective on the COVID-19. Bioesque Botanical Disinfectant Solution has been registered with the EPA to be effective on the COVID-19 virus.
  3. The minimum common surfaces that should be cleaned are the following:
    • Hard surfaces (desks, chairs, shelves, cabinets)
    • Doors, door handles and push plates
    • Bathroom surfaces (floors, walls, sinks, toilets & urinals)
    • Light switches
    • Floors and walls
    • Telephones, computer keyboards and attachments
    • Air conditioning supply and return grills
  4. The cleaning procedures are meant to clean frequently touched and soiled surfaces prior to the application of a disinfectant product.
  5. After the completion of the cleaning of frequently touched and soiled surfaces, apply a product that is EPA registered as a broad spectrum disinfectant effective against the COVID-19. Throughout the room apply the disinfectant using an airless spray applicator (or equivalent). The application should start at the upper portion of the walls and move down the walls across the contents and the floor area and include the air conditioning supply and return grills. Using a back and forth steady motion apply the disinfectant so that it covers the surfaces without saturating or causing runoff. The disinfectant should remain wet for at least five (5) minutes.

Contracted Services Monitoring

The Maintenance Department will monitor the need for the use of contracted response mitigation services, the completion of the work provided by the contracted services, and the effectiveness of the services. However, school customers are encouraged to provide feedback to the Maintenance Department if they have any questions or concerns about the services provided or any part of their experience with the vendor or the response mitigation process.

Appendix A - D

Appendix A: CDC Guidelines (School cleaning and disinfecting)

How should schools prepare for, and respond to, COVID-19?

Schools should be prepared for COVID-19 outbreaks in their local communities and for individual exposure events to occur in their facilities, regardless of the level of community transmission, for example a case associated with recent travel to an area with sustained COVID-19 transmission. The following decision tree can be used to help schools determine which set of mitigation strategies may be most appropriate for their current situation.

NOTE: This section is for reference only. Not necessarily adopted as required protocols.

NOTE: Lee County should be considered as “Moderate to Substantial Community Spread” Any school in any community might need to implement short-term closure procedures regardless of community spread if an infected person has been in a school building. Clean and disinfect thoroughly.

CDC ImageCDC Image
When a confirmed case has entered a school, regardless of community transmission

Any school in any community might need to implement short-term closure procedures regardless of community spread if an infected person has been in a school building.

Clean and disinfect thoroughly.

Always read and follow the directions on the label to ensure safe and effective use.

  • Wear skin protection and consider eye protection for potential splash hazards
  • Ensure adequate ventilation
  • Use no more than the amount recommended on the label
  • Use water at room temperature for dilution (unless stated otherwise on the label)
  • Avoid mixing chemical products
  • Label diluted cleaning solutions
  • Store and use chemicals out of the reach of children and pets

You should never eat, drink, breathe or inject these products into your body or apply directly to your skin as they can cause serious harm. Do not wipe or bathe pets with these products or any other products that are not approved for animal use.

Special considerations should be made for people with asthma and they should not be present when cleaning and disinfecting is happening as this can trigger asthma exacerbations. To learn more about reducing asthma triggers, see this information from the CDC.

  • Close off areas used by the individuals with COVID-19 and wait as long as practical before beginning cleaning and disinfection to minimize potential for exposure to respiratory droplets. Open outside doors and windows to increase air circulation in the area. If possible, wait up to 24 hours before beginning cleaning and disinfection.
  •  
  • Cleaning staff should clean and disinfect all areas (e.g., offices, bathrooms, and common areas) used by the ill persons, focusing especially on frequently touched surfaces.
  • If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection.
  • For disinfection most, common EPA-registered household disinfectants should be effective.
    • A list of products that are EPA-approved for use against the virus that causes COVID-19 is available. Follow the manufacturer’s instructions for all cleaning and disinfection products (e.g., concentration, application method and contact time, etc.).
    • Additionally, diluted household bleach solutions can be used if appropriate for the surface. Follow manufacturer’s instructions for application and proper ventilation. Check to ensure the product is not past its expiration date. Never mix household bleach with ammonia or any other cleanser. Unexpired household bleach will be effective against coronaviruses when properly diluted. Prepare a bleach solution by mixing:
      • 5 tablespoons (1/3rd cup) bleach per gallon of water or
      • 4 teaspoons bleach per quart of water
  • Additional information on cleaning and disinfection of community facilities such as schools can be found on CDC’s website.

Intensify cleaning and disinfection efforts

  • Clean with the cleaners typically used. Use all cleaning products according to the directions on the label. For disinfection most, common EPA-registered household disinfectants should be effective. A list of products that are EPA-approved for use against the virus that causes COVID-19 is available. Follow the manufacturer’s instructions for all cleaning and disinfection products (e.g., concentration, application method and contact time, etc.).
  • Provide EPA-registered disposable wipes to teachers and staff so that commonly used surfaces (e.g., keyboards, desks, remote controls) can be wiped down before use.
  • Ensure adequate supplies to support cleaning and disinfection practices.

cdc image

Appendix B: Cleaners and Disinfectants

Current District Surface Disinfectants being utilized for COVID-19

Please note that this list may be refined as new products are approved or evaluated for increased efficacy. The following are either in use or in proposed use:

Transportation Department for use in district vehicles
Spartan Brand TB-Cide Quat® (1017, 1021) – LINK to Product Information

General Non-Custodial Use
BETCO GE FIGHT BACTM RTU – LINK to Product Information

Maintenance Department for use in school facilities

Spartan GS High Dilution Disinfectant® 256 (3508, 3516) – LINK to Product Information

BETCO Brand pH7 Ultra (Diluted 1:256) – LINK to Product Information

*Fogging Product – Bioesque Botanical Disinfectant – LINK to Product Information

Novel Coronavirus FAQ’s

Does the CDC publish a list of disinfectants that are effective against Novel Coronavirus?

The EPA has not established any efficacy protocols for surface disinfectants because 2019 Novel Coronavirus (2019-nCoV) is so new. That said, it is a Coronavirus based syndrome which is an enveloped virus and is considered to be easy to inactivate on non-porous surfaces. The scientific community believes, based on its knowledge of the structure of Coronaviruses, that when an EPA protocol is established the results will show that if your surface disinfectant is effective for other Coronavirus’s, such as the Human Coronavirus, it will be effective against the 2019 Novel Coronavirus (2019- nCoV).

The EPA also has a dynamic lookup database of products that meet the EPA’s criteria for use against SARS-CoV-2, the virus that causes COVID-19.
EPA List N: Disinfectants for Use Against SARS-CoV-2 (COVID-19)

The following Spartan brand disinfectants have the Human Coronavirus claim and can be used to clean and disinfect surfaces:

  • Super HDQ Neutral® (1204)
  • HDQ Neutral® (1202)
  • hdqC 2® (4702)
  • Super HDQL 10® (4704)
  • GS Neutral Disinfectant Cleaner® (3502)
  • GS High Dilution Disinfectant® 256 (3508, 3516)
  • TB-Cide Quat® (1017, 1021)
  • BNC-15® (1056, 4856)
  • Profect® Healthcare Disinfecting Wipes (1091)
  • Hard Surface Disinfecting Wipes (1085, 1086, 1087)
  • Halt® (1018, 4806)
  • PSQ II (1035)

Does the CDC recommend electrostatic sprayers?

Electrostatic sprayers are one of many options that can be used to apply disinfectants to hard surfaces. Most disinfectants require pre-cleaning in order to decontaminate the surface prior to disinfection. Specific to 2019- nCoV cleaning, the CDC is recommending a multi-step cleaning process with pre-cleaning preceding disinfection and observing recommended dwell times and post dwell cleaning instructions.

What is dwell time?

Dwell time is the required period of time that a surface must remain wet in order for a disinfectant to perform completely. Check the product label for dwell time requirements as this is specific to each product.

What is the difference between disinfection and decontamination?

According to the EPA, disinfection is 100% kill of named organisms on the disinfectant product label. Per OSHA’s Bloodborne Pathogen Standard, decontamination means the use of physical or chemical means to remove, inactivate, or destroy bloodborne pathogens on a surface or item to the point where they are no longer capable of transmitting infectious particles and the surface or item is rendered safe for handling, use, or disposal.

COVID-19

Appendix C: COVID-19 Facility Inspection Form for Disinfection

Sample form of list of items for cleaning

Appendix D: COVID-19 Supplemental Classroom Cleaning Protocol for Non-Custodial Staff

Supplemental Classroom Cleaning Protocols for Non-Custodial Staff:

In order to augment the safe operations of school facilities throughout the COVID-19 Pandemic, the following supplemental cleaning procedures are to be used when needed. In some cases, it is not practical or possible for custodians or contracted cleaning services to be able to provide surface cleaning within the desired frequency throughout the school day. Any time that students are transitioning between classes on a large scale within the school (such as in many traditional secondary schools), it may not be possible for the existing custodial staff or contracted staff to have ample time to disinfect desks in between cohorts of students. While having cohorts of students self-contained is the preferred scheduling method, due to courses being offered across multiple grade levels, that cohort containment may not be practical. In those situations, school staff may be required to use approved disinfectant product in the following prescribed manner to minimize cross-contamination and provide a safe experience for all students.

Cleaning Procedures

To ensure safety, it is important that non-custodial staff follow all product directions and adhere to the following procedures:

If the overall transition will take less than 4 total minutes between the next group of students arriving to the room, then use the following procedure:

  1. At the conclusion of a class period where a transition of students is about to occur, the teacher should notify students that it is time to disinfect their desks.
  2. The teacher should quickly circulate the room and spray each desk or table with the approved disinfectant.
  3. Students receive a paper towel and wipe off their own area only. (Students should not be asked to wipe down other student desks due to possible cross-contamination and exposure)

If the overall transition will take more than 4 total minutes between the next group of students arriving to the room, then use the following procedure:

  1. At the conclusion of a class period, the teacher should quickly circulate the room and spray each desk or table with the approved disinfectant.
  2. No additional action is needed as the disinfectant does not require wiping and should dry prior to students arriving. However, residue is able to be safely wiped off with a paper towel after at least 5 minutes of dwell time.