Article 7 – Work Schedule

Article 7 – Work Schedule

7.01 - Work Day:

1. Standard Hours: It is the mutual interest of the parties to standardize the hours of employees, where practicable. An appendix will be included that details the following: standard scheduled hours, standard worked hours, paid or unpaid lunch period, and total paid hours for all support staff positions.
   1. Federal Grant Programs: Employees assigned to positions as part of a federal grant may have a work day based on program requirements.
   2. Split Shifts: If academic programming requires the use of split shifts at a worksite, the parties agreed to bargain the impact of a split shift; except for Transportation employees and academic programs or worksites using split shifts prior to July 1, 2012.
   3. Four-Day Work Week: Standard work days may be adjusted during the summer for the purpose of allowing a four (4) day work week.
   4. Lunch Periods: Lunch periods shall be duty-free except as otherwise determined by the supervisor. Lunch periods for employees who work less than seven (7) hours shall be as indicated on the chart below and scheduled as near to the middle of the work shift as possible.
   5. Rest Periods: Rest periods shall be for a maximum of fifteen (15) minutes. Rest periods cannot be combined or taken back to back. Employees shall be entitled to rest periods as indicated on the table in Article 7.01(1)(f)). Breaks for a ten (10) hour work day apply to locations with a 4-day work week during the summer.
      1. Food and Nutrition Services: Food and Nutrition Services employees who work six (6) or more hours shall receive two (2) rest periods.
      2. Transportation: Bus Operators, Bus Attendants, and Bus Monitors are entitled to rest periods as bus schedules permit.

   6. Hours Worked	Rest Period(s)	Lunch Period
      Less than 3 hours	0	No
      3 hours	1	No
      4 hours	1	No
      5 hours	1	Yes
      6 hours	1	Yes
      7 hours	2	Yes
      8 hours	2	Yes
      10 Hours	3	Yes

   7. Mandatory Meetings: School-based support staff shall meet with school-based administration at least once per quarter during their work day for a minimum of fifteen (15) minutes. Support staff meetings shall be for the purpose of improving communication and to provide job specific training. The SPALC Labor/Management Committee shall review situations where support staff meetings are a concern.
2. Non-Standard Hours:
   1. Summer Hours: During the summer, employees may work a 4-day work week in departments and sites where manageable. In such departments and locations, work days will be Monday through Thursday, with the total hours worked to be equivalent to an employee’s 5-day work week. Start and end dates of the 4-day work week period will be agreed upon by the SPALC Labor/Management Committee.
   2. Holidays and Non-Scheduled Workdays: Employees required to work on holidays and non6 work days shall be compensated for a minimum of three (3) hours for any such day worked.
3. Changes in Allocations:
   1. Notice: When allocations at any work site require that any employee have a change in hours, the employee shall be notified of the change five (5) days prior to the effective date of the change, except for the first fifteen (15) days of the school year.
   2. Seniority: Employees shall be reduced in hours due to changes in work site allocations in order of their District seniority, from least seniority to greatest seniority provided the senior employee has the ability to perform the available work in a satisfactory manner. Employees shall be increased in hours due to changes in work site allocations in descending District seniority provided the senior employee has the ability to perform the available work in a satisfactory manner.
   3. Benefits Eligibility: The School District recognizes that many employees who work less than six hours per day desire the opportunity to work enough hours to be eligible for health insurance coverage. Where practical, the School District will strive to assist employees in achieving that goal.
   4. Food Service Employees: Part-time staff may be hired for Food Service positions for peak work load times with agreement of SPALC.
4. Recording Hours: Each work site will establish an accurate method to document employee work time and attendance. The supervisor of the work site will notify employees of the method and procedure for documenting work time and attendance. The District will inform the Association regarding a specific work site’s method and procedure for documenting work time and attendance upon request.

7.02 - Work Week: The workweek shall consist of not more than forty (40) hours. The workweek shall be from Saturday 12:01 a.m. to Friday 12:00 midnight.

7.03 - Work Year:

1. Staggered Work Year: The Board reserves the right to stagger the work year of 216-day and 226-day employees. By March 15, the principal at each school site shall post a schedule of work years for the period of April 16 through April 15 of the next year. Employees may then bid a work year based on seniority between March 15 and April 15. Thereafter, work years shall be assigned to employees on a first37 come, first-served basis. If an employee fails to request a work year, one shall be assigned by the principal by April 15. When an employee’s staggered work year extends beyond the ending date specified on the current Board-approved Instructional Personnel Calendar, the employee shall be required to complete the full 216-day and 226-day schedule of employment prior to September 1.
2. 255-Day Calendar: The work schedule for twelve (12) month employees shall be 255 day

7.04 - Changes in Schedule:

1. Permanent: When it is necessary to change the shift schedule of employees in a job classification at a work site, employees will be given 30 days’ notice.
2. Temporary: Temporary changes in an employee’s shift schedule may occur with agreement of the employee and the site supervisor.
   1. Overtime, Extra Hours and Call Backs: Overtime and extra hours work will be distributed equitably among employees by job classification and organizational unit based on seniority, availability, and qualifications to perform the required task. Senior employees who may not be qualified shall be offered training within ninety (90) days if training is available and practical. The distribution of overtime and extra hours shall not delay or increase the cost of the Board’s operation. Temporary imbalances in the distribution of overtime and extra hours will be subsequently corrected as more hours become available. When a supervisor does not follow seniority in the assignment of overtime and extra hours, notification shall be provided to the SPALC representative. Should no qualified employee agree to overtime or extra hours work, the employer shall assign overtime or extra hours work in the inverse order of seniority.
      1. Overtime: All authorized work performed in excess of forty (40) hours in any one week shall be considered overtime and shall be paid at the overtime rate of one and one-half (1- 1/2) times the employee’s regular rate of pay. Sick leave for one day and paid holidays during the work week shall be counted as time worked for the purpose of computing overtime.
      2. Extra Hours: All authorized work performed in excess of the employee’s regular work day or work year shall be paid at the regular rate of pay, unless in conflict with the applicable supplemental contract. Employees shall receive payment for extra hours worked according to Article 10.05.
      3. Call Backs: Employees who are called back to the job after the end of their workdays shall be compensated at time and one-half for a minimum of two (2) hours. The work site supervisor shall keep a list of employees willing to work overtime and contact these individuals first prior to contacting other employees. This section does not apply to an extended workday.
3. Emergency Schedule Change: In the event of an emergency or other unusual circumstance as determined by the principal or other immediate supervisor, an employee’s work schedule may be temporarily changed. In situations affecting more than one worksite or department or more than approximately fifty (50) employees, management will notify the Association of the change in schedule. However, undue hardship on an employee will be dealt with on a case by case basis. The Board agrees to meet with the Association to discuss make-up days when schools are closed due to an emergency.
4. Make-Up Due to Suspended Operations or Declared Emergency: If possible, employees will be notified prior to the beginning of the work day when it is necessary to close schools as a result of a hurricane or other declared emergency. Failure to make up missed time during the scheduled work year or use appropriate leave on make-up days will result in a loss of corresponding wages, with pay to be deducted from the employee’s paycheck for time missed. If an employee terminates employment prior to the end of the work year, pay will be deducted from their final paycheck. The SPALC Labor/Management Committee will prepare a schedule for make-up of missed days to be provided to employees as soon as possible following a return to work. The Board reserves the right to waive make-up time.
   1. 186-Day, 187-Day, 190-Day, 196-Day, 201-Day, and 206-Day Calendar: For employees who work 187, 190, 196, 201 or 206 days the time may be made up on the days that students are scheduled to make up school.
   2. 216-Day and 226-Day Calendar: For employees who work 216 and 226 days, the time may be made up by extending the contract year by the number of days missed.
   3. 255-Day Calendar: For employees who work twelve (12) months per year, time may be made up by extending the length of the work day as determined by the Superintendent.

7.05– Holidays: All full-time employees in the unit shall receive the following paid holidays each year: Independence Day, Labor Day, Thanksgiving (Thursday & Friday), Good Friday, and Memorial Day. Employees who work twelve (12) months per year shall receive six (6) consecutive work days’ winter vacation. Two of these days shall be Christmas Day and New Year’s Day. Employees shall only be paid for holidays that occur during their work year. Employees who work less than twelve (12) months shall receive the following paid holidays: Labor Day, Thanksgiving (Thursday & Friday), Presidents’ Day, Good Friday and Memorial Day.

7.06 – Vacation: This section shall apply to all full-time twelve- mo n th employees in the bargaining unit.

1. Accrual: A member of the unit who is employed on a twelve (12) month basis shall be allowed paid vacation leave, exclusive of holidays, as follows:
   1. Less than Five Years: An employee with less than five (5) years of continuous service shall accrue one (1) day per month (12 days per year)
   2. Five to Nine Years: An employee with five (5) years or more of continuous service shall accrue one and one-quarter (1-1/4) days per month (15 days per year)
   3. Ten or More Years: An employee with ten (10) years or more of continuous service shall accrue one and one- half (1-1/2) days per month (18 days per year).
2. Requests: Vacation will not be granted until it is earned. Each employee who has accrued at least ten (10) days of vacation shall be allowed to take at least two (2) consecutive weeks of vacation during the calendar year. Each supervisor shall develop and post a vacation schedule by March 31. Between January 1 and March 10, employees shall submit requests for vacation time to the supervisor. Requests for vacation will be granted based on seniority. The supervisor may deny specific vacation requests that disrupt the operation of the school or department. Vacation requests received after March 10 will be considered on a first-come, first-served basis and should be responded to within 10 business days. Supervisors shall respond in PeopleSoft with a specific reason for denial if a vacation request is not granted. Previous approval of vacation requests may be revoked should an emergency arise at the worksite. An appeal of a revocation of a previously approved vacation request may be made to the Superintendent or Superintendent’s Designee. All requests shall be entered into PeopleSoft by the supervisor or their designee. If the supervisor chooses, they may request that the employee enter the request into PeopleSoft.
3. Increments: Vacation may be granted in increments of thirty (30) minute increments, provided that the request does not disrupt the operation of the work site. All vacation requests must be submitted to the supervisor at least 24 hours in advance of the requested vacation time.
4. Separation: An employee may accrue a maximum of forty-five (45) work days (360 hours) of annual leave. Annual leave shall not be granted prior to the time it is earned and shall be used only with the approval of the Superintendent upon the recommendation of the employee’s supervisor. Upon separation from the Board, an employee shall be paid for accrued annual leave as of the date of separation based on the employee’s daily rate of pay at the time of separation. In the case of the death of an employee, payment for accrued annual leave shall be made to the employee’s beneficiary of record, or if none, to their estate.

7.07 – Transportation Employees:

1. Work Day (Bus Operators):
   1. Standard Work Day: All regular bus operators will be guaranteed a minimum of seven (7) hours per day when school is in session. All hours worked beyond 40 hours in the work week will be paid per Article 7.04(2)(a)(1) of this agreement. The minimum requirements shall not apply to summer school.
   2. Absence Reporting: All absences must be reported to the Transportation Department no later than one (1) hour prior to the scheduled start of the route.
   3. Breaks:
      1. As Schedule Permits: Bus Operators may take a morning (a.m.) and afternoon (p.m.) break as their schedule permits.
      2. Safe Location: Breaks will be taken at a safe location without deviating from the bus operator’s scheduled route.
      3. Route Time: Route time will not be extended to provide for a break.
   4. Time Reporting: Bus operators will be paid for all time worked within a pay period per Article 10.05. if the employee has accurately reported work time on the prescribed tracking system. Work time not accurately recorded by the employee on the prescribed tracking system, shall be paid after the employee has notified the Transportation Department. Upon notification and verification, the employee will be paid within the next two pay periods.
   5. Pre and Post-Trip Inspection: The normal workday shall be the bid time, including the ½ hour for non-route time (pre- and post-trip inspection), up to a maximum of 8 hours. Additional workday hours shall include approved hours on the Route Time & Mileage (RTM) report.
      1. Excess Time: Any operator whose approved route exceeds six and one-half (6-1/2) hours per day will be paid for excess time to the nearest quarter hour at their regular hourly rate.
      2. Non-Route Time: The one-half (1/2) hour daily non-route time shall be used by operators for activities needed to perform their normal duties. Duties include, but are not limited to fueling and cleaning of bus, completion of surveys and other paper work and conducting pre- trip/post trip inspections.
   6. Mandatory Meetings or Training Sessions: Operators who do not have adequate additional duty hours to cover mandatory meetings or training sessions will be reimbursed at their regular hourly rate.
   7. Standard Work Day Exemption: Operators who prefer to work fewer than thirty-five (35) hours per week may be exempt from the minimum day by submitting a written request to the Transportation Department by the first day of preschool or upon initial employment. Exemptions are subject to approval by the appropriate Assistant Director and shall remain in effect during the school year unless otherwise approved. Operators who are exempt from the minimum day shall not be eligible for field trip assignments and shall be paid for actual route time and an additional one half (1/2) hour per work day non-route time. No extra duties or standby time will be assigned to these routes.
   8. Pilot Program: Beginning with the FY14 (2013-2014 school year) and continuing for the duration of this agreement, the District will implement a pilot program for up to 40 bus operators who will be exempt from the seven (7) hour requirement contained in Article 10.04 (4)(a) of this agreement. This pilot program will be reviewed by the SPALC Labor/Management Committee prior to its continuation in subsequent years. This pilot will be implemented primarily for activity-related runs and will be bid by zone. Bus operators employed pursuant to this article, are not eligible to be added to the field trip list.
2. Work Day (Bus Attendants and Bus Monitors):
   1. Standard Work Day: All regular bus attendants and monitors will be guaranteed a minimum of six (6) hours per day when school is in session. All hours worked beyond 40 hours in the work week will be paid per Article 7.04(2)(a)(1) of this agreement. The minimum requirements shall not apply to summer school.
   2. Absence Reporting: All absences must be reported to the Transportation Department no later than one (1) hour prior to scheduled start of the route.
   3. Breaks:
      1. As Schedule Permits: Bus attendants and bus monitors may take a morning (a.m.) and afternoon (p.m.) break as their schedule permits.
      2. Safe Location: Breaks will be taken at a safe location without deviating from the scheduled route.
      3. Route Time: Route time will not be extended to provide for a break.
   4. Time Reporting: Bus attendants and bus monitors will be paid for all time worked within a pay period per Article 10.05 if the employee has accurately reported work time on the prescribed tracking system. Work time not accurately recorded by the employee on the prescribed tracking system, shall be paid after the employee has notified the Transportation Department. Upon notification and verification, the employee will be paid within the next two pay periods.
   5. Mandatory Meetings or Training Sessions: Bus attendants and bus monitors who are required to attend area training meetings will be paid their regular hourly rate for time in attendance at such meetings.
   6. Additional Hours: The normal workday shall be the bid time, up to a maximum of 8 hours. Additional workday hours shall include approved hours on the Route Time & Mileage (RTM) report.