Annual Audit Findings

Five Year Comparison of Audit Findings

School store or P.E. uniform sales made more/less profit than potential based upon ratio analysis

Year 2019 2018 2017 2016 2015
Number of schools with the finding 6 7 4 4 4
Percentage of schools with the finding 7% 10% 6% 6% 6%

Donation in excess of $250.00 which the school did not formally acknowledge

Year 2019 2018 2017 2016 2015
Number of schools with the finding 5 9 4 15 14
Percentage of schools with the finding 6% 13% 6% 21% 20%

Failure to report property acquisition to property and records department

Year 2019 2018 2017 2016 2015
Number of schools with the finding 3 6 8 7 13
Percentage of schools with the finding 3% 8% 11% 10% 18%

Proper fund-raising forms were not completed (MIS582 and/or MIS583)

Year 2019 2018 2017 2016 2015
Number of schools with the finding 9 8 3 7 7
Percentage of schools with the finding 10% 11% 4% 10% 10%

Weaknesses found in fee based program

Year 2019 2018 2017 2016 2015
Number of schools with the finding 3 4 4 4 6
Percentage of schools with the finding 3% 6% 6% 6% 8%

Payments made to individuals without going through payroll or financial accounting

Year 2019 2018 2017 2016 2015
Number of schools with the finding 12 12 3 6 6
Percentage of schools with the finding 13% 13% 4% 8% 8%

Purchase orders not utilized as required

Year 2019 2018 2017 2016 2015
Number of schools with the finding 1 5 6 1 2
Percentage of schools with the finding 1% 7% 8% 1% 3%

Money collected by teachers or staff was not remitted to the bookkeeper in a timely manner

Year 2019 2018 2017 2016 2015
Number of schools with the finding 1 1 1 2 1
Percentage of schools with the finding 1% 1% 1% 3% 1%

Material weaknesses in the cash receipt/cash disbursement process

Year 2019 2018 2017 2016 2015
Number of schools with the finding 13 10 5 5 4
Percentage of schools with the finding 14% 11% 7% 7% 6%

Account ended the year with a negative balance

Year 2019 2018 2017 2016 2015
Number of schools with the finding 1 3 2 2 3
Percentage of schools with the finding 1% 4% 3% 3% 4%

Failure to obtain cooperative organization report or cooperative organization was not properly formed
Year 2019 2018 2017 2016 2015
Number of schools with the finding 4 2 2 2 0
Percentage of schools with the finding 4% 3% 3% 3% 0%

Totals
Year 2019 2018 2017 2016 2015
Total Number of findings 59 71 46 61 68
Total Number of Schools with Internal Funds 91 91 91 91 89