Annual Audit Findings

Five Year Comparison of Audit Findings

School store or P.E. uniform sales made more/less profit than potential based upon ratio analysis

Year 2016 2015 2014 2013 2012
Number of schools with the finding 4 4 15 13 8
Percentage of schools with the finding 6% 6% 21% 18% 11%

Donation in excess of $250.00 which the school did not formally acknowledge

Year 2016 2015 2014 2013 2012
Number of schools with the finding 15 14 11 9 12
Percentage of schools with the finding 21% 20% 15% 13% 17%

Failure to report property acquisition to property and records department

Year 2016 2015 2014 2013 2012
Number of schools with the finding 7 13 11 7 7
Percentage of schools with the finding 10% 18% 15% 10% 10%

Proper fund-raising forms were not completed (mis582 and/or mis583)

Year 2016 2015 2014 2013 2012
Number of schools with the finding 7 7 8 6 1
Percentage of schools with the finding 10% 10% 11% 8% 1%

Weaknesses found in fee based program

Year 2016 2015 2014 2013 2012
Number of schools with the finding 4 6 6 2 4
Percentage of schools with the finding 6% 8% 8% 3% 6%

Payments made to individuals without going through payroll or financial accounting

Year 2016 2015 2014 2013 2012
Number of schools with the finding 6 6 4 5 12
Percentage of schools with the finding 8% 8% 6% 7% 17%

Purchase orders not utilized as required

Year 2016 2015 2014 2013 2012
Number of schools with the finding 1 2 3 13 11
Percentage of schools with the finding 1% 3% 4% 18% 15%

Money collected by teachers or staff was not remitted to the bookkeeper in a timely manner

Year 2016 2015 2014 2013 2012
Number of schools with the finding 2 1 3 4 4
Percentage of schools with the finding 3% 1% 4% 6% 6%

Material weaknesses in the cash receipt/cash disbursement process

Year 2016 2015 2014 2013 2012
Number of schools with the finding 5 4 3 3 4
Percentage of schools with the finding 7% 6% 4% 4% 6%

Account ended the year with a negative balance

Year 2016 2015 2014 2013 2012
Number of schools with the finding 2 3 3 0 0
Percentage of schools with the finding 3% 4% 4% 0% 0%

Disbursements or receipts were charged / credited to inappropriate accounts

Year 2016 2015 2014 2013 2012
Number of schools with the finding 0 1 1 1 2
Percentage of schools with the finding 0% 1% 1% 1% 3%

Sales tax was not paid on items purchased for resale or sales tax was paid on items that were not to be resold

Year 2016 2015 2014 2013 2012
Number of schools with the finding 2 1 1 1 3
Percentage of schools with the finding 3% 1% 1% 1% 2%

Failure to make timely bank deposits as required

Year 2016 2015 2014 2013 2012
Number of schools with the finding 0 0 1 0 0
Percentage of schools with the finding 0% 0% 1% 0% 0%

Failure to obtain cooperative organization report or cooperative organization was not properly formed

Year 2016 2015 2014 2013 2012
Number of schools with the finding 2 0 1 0 0
Percentage of schools with the finding 3% 0% 1% 0% 0%

Violation of school board policy

Year 2016 2015 2014 2013 2012
Number of schools with the finding 3 1 0 4 0
Percentage of schools with the finding 4% 1% 0% 6% 0%

Money collected on campus was not always deposited intact into the school's checking account

Year 2016 2015 2014 2013 2012
Number of schools with the finding 1 1 0 3 1
Percentage of schools with the finding 1% 1% 0% 4% 1%

Report of monies collected forms not properly completed

Year 2016 2015 2014 2013 2012
Number of schools with the finding 0 0 0 0 3
Percentage of schools with the finding 0% 0% 0% 0% 4%

Totals

Year 2016 2015 2014 2013 2012
Total Number of findings 61 68 71 71 71
Total Number of Schools with Internal Funds 91 89 89 89 88